To effectively administer leases, it is important to meet critical due dates for renewals and options, validate lease responsibilities for accurate invoicing, track changes as leases are amended, and easily maintain lease detail, such as contacts and documents. The Lease Administration application enables you to maintain detailed lease information using a wizard interface or forms that present lease data in panels. You can also add lease data using templates that you define. The application includes a comprehensive dashboard that includes alerts for upcoming lease and option due dates, a tabbed interface to access lease details, a geospatially-enabled map view, and reports.
For example, you can view alerts for upcoming lease due dates and can click the alert to see option details in a pop-up window. Clicking the Filter button for the alert locates the lease in the selection list. You can select the lease, and then select any tab to access information for suites, contacts, documents, base rents (or any recurring cost entered for the lease), options, clauses, and amendments.The Lease Dashboard enables you to efficiently review, manage, and generate reports for your lease data.
Lease reports enable easy access to information by enabling you to filter and drill-down to analyze the aggregated data. For example, you can generate the Lease Reports by Month for a group of leases by geographic location, time span, or cost category. The report summarizes net income, income, commitment costs, or base rent expenses for the selected leases by month. You are then able to drill down to see the cost details for a lease for specific month or year, or for all leases for a selected month.
Optionally, you can associate leases with suites, and can depict suites graphically in your floor plan drawings. Depicting suites graphically enables you to develop accurate areas that reflect the true dimensions of your leased area.
The Suite Analysis process enables you to efficiently and economically manage your leased spaces. For example, you can generate reports that highlight vacant or soon-to-be-vacant suites. You can identify "unaccounted" space - portions of the floor that are rent-able but that are not currently being charged to any lease. A suite's measured area can be used to charge back accurately prorated building and property costs to your leases.
Reasons for Automating
Results / Reports / Charts